Different Elements Involved in Project Planning

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The industry of information technology (IT) primarily deals with managing information with the aid of computer hardware and software. It is responsible for the study, design, creation, utilization, support, and management of these computer-based information systems but is not limited to computers, what with the breakthrough of hand-held gadgets like cellphones and personal digital assistants (PDAs). IT is also utilized by groups and companies to handle the multitude of information in their systems, with regular IT support help. Just like any other industry, IT involves project planning to help achieve goals.

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Project Goals

Stakeholders of a project are the individuals or entities directly or indirectly affected by the project. When the needs and goals of these stakeholders are met, a project can be considered successful. The first step in identifying project goals is specifying who the stakeholders for the project are. They can be anyone from the project sponsor, the clients of the output, the manager and the team, or the consumers of the deliverables.

Upon identifying the stakeholders, their needs should be classified and effectively prioritized. Listing down the stakeholders' needs will serve as the ground for coming up with goals that are specific, measurable, attainable, realistic, and time-bound (SMART). The SMART principle will also be the guide in assessing the success of the project. Stakeholders for an IT project can enlist an IT consulting service to come up with these SMART goals.

Project Deliverables

The project deliverables are both the tangible and intangible objects to be produced by a project, or the project output. It can be anything from a report to an upgraded server, and is usually comprised of smaller deliverables. The deliverables stated in a project plan should also include a delivery date.

Project Schedule

Aside from identifying a delivery date, a schedule on how to carry out each deliverable should also be included in the project plan. Each task should include the amount of hours and days needed to it carry out, as well as the resources to accomplish it. Establishing these will help in listing down the effort needed for each deliverable an accurate delivery date.

Supporting Plans

A project plan involves creating other plans that are part of the planning process. For instance, an IT project requires a communication plan, which involves all written, verbal, and electronic interactions between the stakeholders. Writing an effective and feasible communications plan for a project plan is possible by enlisting an IT consulting service.

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